Sponsored Post: From Communications to Collaboration in the Conference Room
Video conferencing technology has advanced significantly over the years, resulting in easier configuration and management. That’s improved communications in the enterprise, but to boost collaboration, video conference systems need to go to the next level.
In many businesses today, meeting rooms offer an inconsistent user experience across the enterprise. The only commonality is that they generally provide only (or primarily) the video experience. They lack easy access to the additional collaborative tools knowledge workers require in order to truly share information and work together effectively in real time. And in many instances, the conferencing tools are difficult to access, requiring expert support technicians to get the equipment up and running for each meeting.
Microsoft's 2013 introduction of Lync Room Systems (eventually to be re-named Skype Room Systems) has changed the game by extending the increasingly popular Microsoft Lync interface into the conference room. That's made video conferences more user-friendly to initiate and manage. But to truly capture the full value promised by Lync Room Systems, enterprises need a toolset that fosters full collaboration in a variety of room settings.
Lync Room Systems let enterprises begin adding truly collaborative tools to video, to better replicate the full meeting room experience across remote sites. Lync Rooms Systems can add whiteboard collaboration and PowerPoint integration so that the participants in a multi-site video conference aren't just talking to each other, they're easily and intuitively sharing information from any location, from anyone who wants to present.
But even sharing information isn't the same thing as true collaboration. The latter takes place when people are working together and creating something of real value. An example can be seen in a unique product implementation of Lync Room Systems, the SMART Room System (SRS) from SMART Technologies. SRS incorporates an Interactive Sharing feature that lets users ink on any content--well beyond PowerPoint--then save and distribute the resulting files in their native formats. These capabilities save time and effort for users, and turn the conference into a time when work gets done--the medium and applications for doing that work become almost transparent. And it lets the collaborative process be ongoing, not something that has to be re-engaged at the start of each new conference.
To learn more, please download this whitepaper.